Posting Policy

Cliffs Notes Style

DO

DON'T

Residence Life Posting Policy

For Residence Hall Lobbies, Exterior Bulletin Boards,

Apartment Stairwells and Residence Hall Floors

General Guidelines

Lobby Postings

Exterior Bulletin Boards

Stairwells

Door-to-Door Distribution

Window Banners

Failure to Comply with this Policy

Distributing Fliers

Electronic Calendar publicity

Residential Area Places To Post

The following general guidelines apply to all posters and flyers posted inside or outside the Residence Halls and all apartment areas:

1. Posters/flyers may only be posted in the Residence Hall areas or apartment areas designated in this policy and subject to the conditions outlined below. 
2. Only members of the Georgetown University community may place flyers/posters inside or outside the Residence Halls and apartment areas and apartment areas.  Subject to the University’s “Concessions and Student Businesses Policy,” individual students or groups are not permitted to distribute materials for off-campus organizations, groups, or businesses.  Student groups are permitted to distribute materials for off-campus organizations if the materials are part of a group-sponsored event
3. All flyers/posters posted in the Residence Halls and apartment areas may be removed and discarded at the discretion of the Hall Director, Resident Assistants, Housing Services, Housing Operations, or Campus Ministry staff.  Housekeeping and Facilities staff may also remove materials during the course of their duties.
4. If a flyer/poster is posted which causes physical damage to University property, restitution will be required from the responsible party or organization.
5. Groups or individuals must supply their own push pins or blue painter’s tape for posting their flyers.
6. Posting of a flyer does not constitute support or approval of the event by the Residence Life Office or staff.
7. Due to fire and safety codes, items may not be posted in stairwells (except on designated bulletin boards inside apartment stairwells) and on stairwell, lobby doors and entrances, and/or exterior doors. 
8. This policy does not apply to posting on individual student room doors.  Such postings must follow the guidelines of the University Speech and Expression policy.

All posters and flyers placed inside any Residence Hall lobby must be in compliance with the following guidelines: 

1. Prior submission to Residence Life is not required in order to post flyers/posters on the lobby bulletin board designated for posting.  Flyers/posters may not be posted in lobby locations other than the bulletin board without prior approval of the Hall Director or Area Coordinator.
2. Flyers/posters must be either 8 ½” x 11” or 11” x 17” in size.  No ¼ sheets or other sizes may be distributed. 
3. Only one flyer may be posted for each bulletin board for each event/activity.  Residence Life & Housing Services sponsored events are exempt from this policy.
4. Flyers/posters will be removed from the bulletin boards each Monday evening.

All posters and flyers placed on the exterior bulletin boards (mostly found in apartment areas) must be in compliance with the following guidelines:

1. Prior submission to Residence Life is generally not required in order to place flyers/posters on exterior bulletin boards.
2. However, Residence Life and/or Housing Services reserve the right to designate some exterior bulletin boards for the purpose of Residence Life and Housing Services.  All flyers/posters on these designated bulletin boards must be given to the Residence Life staff for posting.  In these cases, the following guidelines apply.  Flyers/posters must be submitted to the Office of Residence Life on the 5^th floor of the Leavey Center or to the individual Hall Director/ Area Coordinator of a building.  Flyers/posters will then be placed in each Hall Director’s or Area Coordinator’s box for distribution.  The Residence Life staff reserves the right to refuse distribution of materials. 

All posters and flyers placed inside any Residence Hall floor or apartment stairwells must be in compliance with the following guidelines:

1. Flyers/posters to be distributed inside any Residence Hall floor or apartment stairwell must be submitted to the Office of Residence Life on the 5^th floor of the Leavey Center or to the individual Hall Director/ Area Coordinator of a building.  Flyers/posters will then be placed in each Hall Director’s or Area Coordinator’s box for distribution on the bulletin boards of the Residence Hall floors or apartment stairwells.  The Residence Life staff reserves the right to refuse distribution of materials.  Only posters/flyers for Residence Life and Housing Services sponsored events may be posted in floor locations other than bulletin boards.
2. Flyers/posters must be either 8 ½” x 11” or 11” x 17” in size.  No ¼ sheets or other sizes will be approved for distribution. 
3. Due to the limited posting space in some Residence Hall floors, some flyers/posters approved may not be posted in all Residence Hall areas.  Requests to post posters/flyers posted on individual floors should be directed to, and will be considered at the discretion of, the Hall Director of each building.
4. To allow for ease of reading and to give others equal opportunity to post; only one flyer/poster for each event will be posted per floor in each Residence Hall.  Residence Life & Housing Services sponsored events are exempt from this guideline.
5. To ensure your flyer/poster is posted within the Residence Halls and apartment areas for your event it is suggested the flyer/poster be submitted at least 14 days prior to the event date.

Distribution of leaflets, announcements or other door-to-door activities

The Office of Residence Life does not encourage or allow materials to be distributed door to door inside any Residence Hall.  If you wish to distribute materials inside the Residence Halls and apartment areas, you are encouraged to follow the above guidelines and submit the proper amount of materials to be distributed.

 Window Banner Policy

No item may be hung on the outside of any window of a residential facility, including student room and apartment windows, corridor or stairwell windows and common room windows.  This prohibition includes, but is not limited to, banners, flags, clothing, shoes, satellite dishes, athletic equipment, etc.  Students responsible for hanging any item out of windows may be subject to disciplinary action.

Items hung on the inside of student room windows, such that they can be viewed from the outside, must comply with the guidelines of the University Speech and Expression Policy. 

 Only Residence Life and Housing Services staff can post in hall windows and common room windows.

 Failure to Comply with the Posting Policy

Failure to abide by the guidelines outlined above may result in discipline under the University’s Code of Conduct, the Residence Hall & Townhouse Occupancy Agreement, and/ or Center for Student Programs’ policies for student groups. 

Distributing Fliers

If you wish to post fliers in the Residence Halls, please bring 161 copies to Leavey 5.  Once approved (see above guidelines), they will be distributed to RAs.  Two weeks notice is ideal for flier distribution.  This option is generally only available to groups with access to benefits.

Electronic Calendar Distribution

Each Monday, the Office of Residence Life emails RAs a calendar of events in the coming week.  To request your event be added to this system, please complete the online form.  Please note that we will not give out RA email addresses.

Residential Area Places To Post

Alumni Square

Copley

East Campus

Darnall

Harbin

Henle

Kennedy

McCarthy

New South

Reynolds

Village A

Village C East

Village C West

Housing Selection Calendar

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